Frequently Asked Questions

Questions about registration

Does ICPE registration include ISPE membership?
Yes, most registrations include membership in the Society from January 1, 2023- December 31, 2023. If you are a current member who has not already renewed, your ISPE registration will renew your membership through December 31, 2023. Memberships will be applied to the account at the conclusion of the conference.

The following exclusions apply:

• The “JSPE” registration type does not include ISPE membership
• The “One Day” registration type does not include ISPE membership
•  Any registrant who already holds a membership for the January 1, 2023 – December 31, 2023 term will not be granted additional membership terms as a result of registering

I am not sure if I qualify for the "special" rate.
An individual must be a citizen and resident of a country classified as High, Medium, or Low Human Development as identified by the United Nations Human Development Index. Click here to see a list of qualifying countries. If your country/region is not listed, or you are still unclear, please contact the ISPE office at reg@pharmacoepi.org.

I already joined/renewed my membership for calendar year 2023 but now want to register to attend ICPE 2022, which includes membership for that year. Is it too late to add a registration?
Please contact the ISPE office at reg@pharmacoepi.org to discuss adjustment options

I submitted my registration but now I want to add Preconference course(s); how can I do that?
From your ISPE profile, click on Purchases, then Events, then Details next to your registration. Click “Add Sessions” and then add the desired preconference course(s) to your cart and proceed through checkout.

I tried to register online, however, my credit card was declined. I know the card is good. What should I do?
If you are using a debit card, from outside the US, it may not be compatible with our processing system. You may need to use a credit card or send a check payment (in US Dollars).

If you are using a credit card, the issuing bank may be marking the charge as suspicious. Contact your card issuer to let them know that you authorize the charge, then attempt the transaction again.

You may also contact the ISPE office and request that we enter the credit card information for you, which we will be happy to do.

Please note: If the system has declined your card once, it is likely it will still decline it even if we input it. In that case, we would contact you and ask you to either provide a different credit card or send a check. Your registration will be accepted as of the date payment is made, not when a registration form is received.

I have requested payment from my organization to be sent directly to you but I want to send ISPE my registration form now. What should I do?
You may do so, however, you will not be registered until ISPE receives payment. 

My organization would like to pay for my registration by a wire transfer, but we cannot find any information about how to do so on your website. What can we do?
If you would like to pay via wire transfer, email the ISPE office at reg@pharmacoeip.org and the details will be forwarded to you. Please note, the wired amount received must equal the total cost in USD.

What is the definition of a "student/recent graduate" for the purposes of registering?
"Student/Recent Graduate" is anyone that is anyone that is currently enrolled in or has received a degree from an institution on or after June 30, 2019. If you register as a student/recent graduate, we require proof of your status. We will accept (1) a letter from your Program Director stating the beginning and ending dates of your program, (2) a photocopy of your student identification showing an ending date, or (3) a photocopy of your graduation diploma showing the date you graduated.

I need an invitation letter to the conference to support my visa application
Please request one on this page.

I need to reference a local contact in my visa application; can you share those details with me?
Please see our visa application page for this information.

I don't want to attend the conference; can I register to only attend the social events, such as the Welcome Reception and/or the Saturday Evening Social Event?
No, you must be registered for the conference in some capacity to attend these events.

I have questions about my oral presentation or poster presentation for ICPE 2022.
Please refer to your acceptance email, which provides information about oral or poster presentations.

How will I know the status of my abstract?
Accept/decline notices are issued in late May. A second notification, which provides the date/time for oral presentations and symposia/workshops, is issued in late June. Poster session allocations are not announced until early July.

I have a question about a submitted abstract; who can I contact?
Notices of acceptance and rejection will be sent to the email provided on the abstract submission form for the abstract submitter. If you have not received a notification, please send an email to the ISPE office (holly@pharmacoepi.org) with the following subject line: "Status of Abstract – UNKNOWN".

My abstract was accepted, but after I received that notification I've received nothing else from ISPE
After acceptance emails are issued our internal systems direct all communications only to the Presenting Author. If you submitted the abstract, but are not identified as the Presenting Author, you won't hear from ISPE again. We consider the Presenting Author the primary contact for all conference logistical matters and send all our communications to this person. Furthermore, the Presenting Author is responsible for uploading presentations.

Can I control the order of authors cited for my abstract?
Yes, however, for our conference management system to work correctly, the Presenting Author is always listed first, regardless of where in the order you designate this person in the list of poster authors when you filed your abstract. You cannot control this. For the rest of your abstract authors, you should endeavor to set your list correctly when you submit an abstract, as ISPE doesn't have the staff to make changes on your behalf later.

I forgot to add someone as an author to my abstract when it was original submitted; can I add someone later?
This is not usually acceptable, however, due to the difficulties created by the ongoing pandemic, and only for ICPE 2022, ISPE has relaxed this rule and is allowing changes to abstract authors. Please direct changes to the ISPE office at the email at the bottom of this page.

I can't attend the conference; can I substitute a Presenting Author not originally connected with my abstract?
As above, while not usually acceptable this rule has been relaxed for ICPE 2022. However, it comes with qualifications mentioned in the response to the following question.

I had to substitute someone as Presenting Author for my abstract who is not actually a contributor to the abstract, but now they are appearing as an author; can I fix this?
No; we must have a designated Presenting Author and this person must be cited in our materials. Please see earlier responses as to why.

Can I change the day of my poster presentation?
Sorry, no. The poster sessions are specifically grouped by topic and the balance of sessions has been carefully calibrated to accommodate the high number of posters. We cannot accommodate individual changes.

Can I include a QR code on my poster to direct readers to supplementary materials?
Yes.

What is ISPE's embargo policy for oral and posters abstracts?
ISPE does not operate an embargo policy on any meeting content for ICPE 2022.

Does the version of my poster that I upload have to be portrait layout?
No. The upload version of your poster may be in landscape if you prefer.

I would like to present my poster at ICPE, but not see it published in the journal (or vice versa); can I do this?
No. ISPE publishes all abstracts presented at our meeting in our publicly accessible journal, and also on our publicly accessible conference website. We believe presenting at the conference and publishing in the journal are one and the same and to block one aspect of information sharing while agreeing the other goes against the spirit of a scientific conference. Your only recourse in these circumstances is the withdrawal of your abstract.

I have additional questions about posters that are not answered here. What can I do?
Please read the Poster Guidelines document and only if you question is not answered in it, please contact the executive office using the email at the bottom of this page and we'll try and help you.

Questions about the meeting

Is the agenda for the meeting on the website?
ISPE regularly updates the meeting agenda on our website to provide the latest information. Please check back often to see our most up-to-date information.

Does ISPE have a meeting app?
Yes, ICPE 2022 will have a meeting app. It will be available in late August.

Is there a conference hashtag for Twitter/Facebook/Instagram?
The official hashtag for the conference is #ICPE22.

What is a Lightning Forum presentation?
ISPE's Lightning Forums are 90-minute sessions that organize 3 sets of 4 speakers into shared theme groups. Each group is led by a single moderator with expertise in the theme. Presenters have just 3-minutes to deliver a "lightning/rapid" oral presentation. Presenters are restricted to just four slides: a) title slide, b) disclosure slide, and c) two slides highlighting: the key scientific question and rationale of their abstract, the main methods used, key results, and the main conclusions. A 2-min Q&A with the audience concludes each lightning presentation.

In advance of the session, authors provide moderators with slide decks and abstracts so questions can be prepared in advance. The moderator concludes the session with a single summation slide highlighting important aspects that emerged during the session and fields audience questions for the final 10 minutes.

Other questions?
Please contact the ISPE Executive Office

Phone: +1 301 718 6500

Email: info@pharmacoepi.org