1. Home

Plan Your Exhibit

As an exhibitor at WUI, we want to make sure you have a positive experience. This page will be your first stop for all the logistical information and forms needed to set-up your exhibit. Order forms, including housing and exhibitor registration details are below.

Final payment deadline is November 1, 2022. Please note that after December 1, 2022 a $200 late fee will be applied to any outstanding balance. Login to your exhibitor dashboard to pay online or download your invoice. Access Key required, contact exhibits@iafc.org for assistance.

Exhibit Schedule 

_{Schedule is subject to change}

General Information

• WUI Rules & Regulations
• Exhibitor Deadlines

Nov 1	Final Payments Due - Login to your exhibitor dashboard to pay online or download your invoice. Access Key required, contact exhibits@iafc.org for assistance
Dec 1	Late Fee of $200 will be added to any outstanding balances due.
Feb 27	Expo Group Discount Deadline
Feb 28	Hotel Reservations Deadline
Feb 28	EAC Authorization Form Vehicle Request Form

• Booth Staff Registration
  • Booth Personnel Registration - Registration is Open.
    Your company's unique Promo Code will be emailed to the main exhibitor contact.
    
    
• Booth Ordering Vendors/Exhibitor Manual
  • Exhibitor Manual Available Now (deadline Feb 27)
  • Electrical Service (Peppermill Resort)
  • AV Price Sheet (Peppermill Resort)
    
    
• Booth Package / Each exhibiting company receives:
  • One 6' black draped table
  • Two side chairs
  • One Wastebasket
  • Linear booths with pipe and drape will also receive one 7" x 44" company identification sign
  • 3 Registration Badges (Additional booth staff badges can be purchased for $50 each)
  • Additional items, including electricity, may be ordered through the exhibitor service manual.
    
    
• Exhibitor Tips:
  • Beware of Poachers: Exhibitors are often contacted by various vendors looking to get your business. Some of these companies may misrepresent themselves as being associated with IAFC. You may be solicited by companies selling attendee lists, housing companies, etc. If you have any questions, please contact us prior to ordering. The Expo Group is the official contactor for freight, furniture, etc. for your booth and IAFC is the only provider with access to attendee lists.
  • Submit electrical and telecommunications floorplans in advance. This allows The Expo Group and the Peppermill to review prior to your arrival onsite.

• Exhibitor Marketing Toolkit:
  
  • Download the marketing toolkit and use our pre-made graphics and social media template to promote your presence at WUI 2023.

Conference Headquarter Hotel

Peppermill Resort
2707 South Virginia Street
Reno, NV 89502
Ph: (800) 282-2444
www.peppermillreno.com

Book Your Hotel
In order to secure WUI conference room rate, please only use the links WUI will provide. Booking outside of room block will not guarantee you the listed rates.

2023 Room Rates:
Peppermill Tower: $109/night plus taxes
Tuscany Tower: $139/night plus taxes

Exhibits Facility
Exhibits are located in the Tuscany Ballroom. All freight will be offloaded via pallet jack. Please contact exhibitorservice@theexpogroup.com if you require a fork lift to unload your vehicle. Be sure to complete the Vehicle Display Form, if you will have a vehicle in your booth.

Shipping Information

Advance Receiving at the Warehouse

• Address to:
  Wildland Urban Interface 2023
  c/o The Expo Group
  ABF Freight
  12155 Truckee Canyon Court
  Sparks, NV 89434
  
  
  • Shipments accepted between Monday, February 27, 2023 through Thursday, March 23, 2023
  • Materials received after March 21, 2023 will be subject to an additional surcharge.
  • Shipping Labels can be found here.
  • Warehouse hours are Monday through Wednesday, 9:00am to 3:00pm.

Shipments Directly to the Hotel: 

• Address to:
  Wildland Urban Interface 2023
  Peppermill Resort – Tuscany Ballroom 
  c/o The Expo Group 
  2707 South Virginia Street 
  Reno, NV 89502
  
  
  • Do Not Deliver Prior to March 28, 2023
  • Shipments must arrive at beginning at 9:00am on Tuesday, March 28, 2023 through Wednesday, March 29, 2023.
  • Direct Shipping Labels can be found here.  
  • Please refer to the Exhibitor Manual for shipping arrangements and options.
  • All items and materials that are brought into the facility may be subject to Material Handling charges and are the
  • responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors.
  • All freight will be offloaded via pallet jack. Please contact exhibitorservice@theexpogroup.com if you require a fork lift to unload your vehicle.

All Return Shipments:

• Contact The Expo Group to arrange outgoing shipments.
• We recommend having your FedEx/UPS labels or account number readily available for outbound shipments. 

Exhibitor Appointed Contractor (EAC)

An EAC will only be granted access to the show floor if show management has received the EAC Work Authorization Form and a valid Certificate of Insurance (COI). There will be no exceptions. EAC Forms and COIs are due February 28. Submit EAC Form.

myWUI - Exhibitor Login

Don't miss out on this important marketing tool! With a click of a button you can manage your online company presence for WUI 2023, update contact information, pay online and get a receipt. The information provided here is how your company will be featured before, during and after the show online and in the mobile app.

On-Site Reminders

Registration
Be sure to pre-register your booth staff online to expedite the badge pick-up process. A Registration Code was emailed to the main exhibitor contact. Need your code, email exhibits@iafc.org. ALL booth personnel must check-in at the Registration desk.

• Registration Location: Outside the General Session Room (Tuscany Ballroom)
• Registration Hours:
  • Sunday, March 26 7:00 AM – 4:00 PM
  • Monday, March 27 7:00 AM – 4:00 PM
  • Tuesday, March 28 7:00 AM – 5:00 PM
  • Wednesday, March 29 7:00 AM – 4:00 PM

Your WUI Show Contacts

IAFC Exhibits | Chelsea Lear
(703) 896-4830 | Exhibits@IAFC.org
On-site Assistance Form or please visit the Registration desk.

The Expo Group
(972) 580-9000 | ExhibitorService@theexpogroup.com