Speaker Central- Moderated Poster Sessions

Thank you for your participation as a moderated poster speaker at WCET 2022.

A moderated poster session is designed to permit the author to explain and illustrate his/her concepts, techniques, or research findings in a manner that will promote understanding more readily than a "rapid fire" podium address.

Authors must be present during the entire session, which will be moderated.

Please upload your presentation by September 12th to the Conference Harvester.

Poster Session Format

• Each poster presenter is required to pre-submit 2 slides: 1 data (abstract) & 1 summary (research) to be shown during their presentation (see A/V requirements below)
• Each presenter will have approximately 4 minutes to present and answer questions
• The moderators will provide a 5-minute summary of the session at the conclusion of the session

A/V Requirements

It is recommended that the WCET 2022 Powerpoint Template be used. It can be found through the abstract speaker portal.

If you choose not to use this template, please:

• Use a 16:9 formatted file
• Save your file with a .pptx extension for better compatibility
• Always bring a copy of your presentation with you onsite on a USB flash drive or external hard drive
• The Presentation Upload Site will close on Monday, September 26 at 12:00 PCT. After the deadline, you must upload your presentation in San Diego in the Speaker Ready room at least two hours prior to your presentation in Palm Room 8 at the Town & Country Hotel.

Presentation Schedules:

• 30 minutes prior to the session start
  • Installation of Posters in session room 
• First 30 minutes of the session
  • Viewing of Posters in the session room
• Next 85 minutes of the session
  • Presentation followed by a brief question and answer period for each presenter
• Last 5 minutes
  • Moderator session summary
  • Session Concludes
  • Remove all posters

Creating and Printing Your Poster

Delegates attending the World Congress of Endourology and Uro-Technology are responsible for printing and bringing their own posters onsite to the Congress. The World Congress suggests the following printer to assist with printing your poster.

Printer Information:

FedEx Print and Ship Center
7510 Hazard Center Dr Suite 211, San Diego, CA 92108
usa2700@fedex.com

Click for Poster Format

To order your poster:

Welcome to FedEx Office DocStore
Please identify the poster with the session number, for example, MP1-01: Education and Simulation

*When placing poster printing orders, please indicate the dimensions, details of font and graphics, and the finish needed on the poster (laminate or matte). All posters will be delivered rolled to the identified delivery address the week of the congress.

Shipping: You are responsible for picking up or having the poster delivered to the Town & Country Hotel.

Poster Set-Up

• Posters will be set up in the session rooms and grouped by topic.
• See the A/V technician or staff member in the room to find out which board to hang your poster.
• Each poster has been assigned an abstract number – see your acceptance letter.
• The abstract number should be displayed on your poster.
• Posters must be removed at the end of each session.
• WCE is not responsible for posters that are not promptly removed.
• Supplemental materials are not required but you may provide information sheets to fellow conference attendees. Please remove these materials once you have completed your presentation.
• WCE is not responsible for supplemental materials that are not promptly removed.

Equipment Provided:

The WCET will provide the following during the session:

4' (height) by 8'  (width) poster boards mounted on a frame
Double-sided tape or velcro will be used to adhere poster to the poster board.
          Poster Preparation Guidelines

Speaker Ready Room

Town & Country Hotel: Palm Room 8

 Hours:

Saturday             1:00 PM - 5:00 PM
Sunday                6:00 AM - 6:00 PM
Monday               6:00 AM - 6:00 PM
Tuesday               6:30 AM - 12:00 PM

Speaker Check-in

• Speakers are required to check-in one day before their session or at least 2 hours prior to their scheduled presentation in the Speaker Ready Room.
• Please bring a copy of your presentation with you onsite on a USB flash drive or external hard drive. Including all video files saved separately.
• Always review your presentation in the Speaker Ready Room especially if it contains video files, or if it was created on an Apple computer.
• Once you are comfortable that your presentation is complete, inform the Speaker Ready Room technician that your presentation is ready to be uploaded to the central server.
• Confirm the date, time, and room for your session.
• Be sure to check-out of the Speaker Ready Room before leaving.
• To access your file(s) on the server for subsequent viewing/edits, you must provide appropriate I.D. (i.e., driver's license) to access/checkout the file. When completed, inform the technician of any changes so the file can be uploaded to the server and the old version removed.

Speaker Resources

Registration: Register Here
**Please refer to your Speaker Contract in the speaker portal to confirm if you have been registered for the meeting already.

Housing: Book your Housing Here
Don't forget to take advantage of our Marketing Resources!

To assist you in promoting WCET 2022 and your presentation, WCET has developed several speaker marketing materials that you can customize and distribute to your colleagues. WCET is happy to assist you in promoting your course to Congress attendees. Here are several options to assist you in marketing your course or presentation.


WCET 2022 Templates
Feel free to download and use the following templates to invite your contacts to your presentation.  

Use Social Media
We also invite you to promote your presentation on the Endourological Society's Facebook page and Twitter using the hashtag, #WCET22 and @Endo_Society.