1. Home

COVID Health & Safety

SSO’s primary focus is the health, saftey and wellness of all meeting attendees. We are committed to following all COVID-19 Guidelines as issued by the Centers for Disease Control and Prevention (CDC) to help ensure an environment that is safe. Current guidelines encompass information from the CDCSSO 2022 guidelines may be updated in accordance with the CDC guidelines.

Vaccination Status

SSO requires that all in-person attendees be vaccinated, including HUB partners, guests, spouses and staff. Meeting participants are required to complete a health attestation during online registration verifying their fully vaccinated status. SSO recognizes exceptions for individuals with a medical or religious reason as identified by the CDC. Contact ssoregistration@spargoinc.com in writing to request an exemption to this policy.

Face Coverings

SSO has a mask mandate, all in-person attendees (regardless of vaccination status) are required to wear masks inside the hotel and meeting space at all times, unless actively eating or drinking. SSO will be providing N95 masks to registrants.

Attendees will be required to keep their masks on during presentations and moving throughout the meeting space.

Additional Safety Measures

The Hilton Anatole Hotel has implemented protocols for cleaning and disinfecting the property, hotel rooms and common areas.

SSO has implemented the following safety measures:

• Hand sanitizer stations throughout the meeting space — including building entrances, meeting rooms, and lobbies — and an established schedule for re-filling the stations. Touch-free dispensers will be used wherever possible.
• N95 masks will be distributed onsite.
• Reduced touch points for no-contact registration.
• A continual cleaning and disinfecting routine enforced throughout the hotel during event hours and overnight, especially in high-touch areas.
• Regular and thorough disinfection of the restrooms during event hours. Restrooms include the following touch-free items: soap dispensers, sink faucets, toilet fixtures, paper-towel and toilet paper dispensers.
• Welcome Reception will take place in outdoor space at the Hilton Anatole.
• Safety protocols and service adjustments may be in effect in hotels, restaurants, and other businesses. Please be sure to check the SSO 2022 websites for updates prior to arrival.

Travel Guidelines

SSO will monitor all travel guidelines, considerations, and restrictions from global and local authorities. Any major transportation or travel announcements that impact the meeting will be reported on our website, or via email if deemed appropriate. For more information, visit the TSA website. Plan your air travel safely by visiting the airline's website or Uniglobe, SSO’s travel agency, 800-235-9386. 

For those traveling to Dallas from outside the United States, you must be fully vaccinated. More information regarding international travel and restrictions can be found on the International Travel During COVID-19 page on the CDC website. 

Frequently Asked Questions

What precautions are being taken to create a safe environment for meeting attendees?

SSO is working with the Hilton Anatole Hotel to implement policies and procedures to ensure the health and safety of our attendees, HUB partners, guests and staff. Current guidelines encompass information from the Centers for Disease Control and Prevention (CDC). These guidelines may be updated in accordance with the CDC guidelines.

All SSO in-person meeting attendees are required to wear masks inside the hotel and SSO’s function space at all times, unless actively eating or drinking.

Do I need to be vaccinated to attend the meeting?

SSO requires that all in-person attendees be vaccinated. All attendees, HUB partners, guests and spouses at the in-person meeting are required to complete a health attestation verifying that they are fully vaccinated. There are exemptions for individuals with a medical or religious reason as identified by the CDC.

What if I register for the in-person meeting but can no longer attend?

Please contact ssoregistration@spargoinc.com to transfer your registration from in-person to virtual. There is no cost to transfer, and it can be done at any time prior to check-in at the Hilton Anatole Hotel.

What are my options for attending SSO 2022?

SSO is offering in-person and virtual registration, allowing attendees to register for the virtual, on-demand educational content if they cannot travel.

Can I view the meeting content after the live event?

Yes! SSO will record meeting content and provide on-demand access to all registered attendees within 48 hours of the event. On-demand content will be available for viewing starting on March 14, 2022.

What if my question is not listed here?

Please contact the SSO at info@surgonc.org or 847-427-1400.