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ASAM 53rd Annual Conference Registration Terms & Conditions

Health & Safety Guidelines

ASAM remains fully committed to holding a successful in-person meeting and is working closely with the Diplomat Beach Resort and vendor partners in order to ensure a safe and enjoyable environment for all attendees. We are monitoring federal and local guidelines regularly and will update health and safety measures as needed. Attendees are required to adhere to the posted COVID-19 Health & Safety Policy and violations of such policy may result in prohibiting entry to the event or removal from the event.

Vaccination or Negative Test Requirement

ASAM is requiring all meeting participants to be vaccinated or to have received a negative PCR or antigen COVID-19 test within 72 hours of arriving at the conference. Attendees will need to attest to this requirement upon registering and should plan to bring and may be asked to provide documentation of vaccination or test results on-site.

Online Community Guidelines

This website is sponsored by the American Society of Addiction Medicine as a tool to convey information and generate community discussion about the ASAM 53rd Annual Conference.

Lively commentary, opinion, and reaction to social media posts are welcome but may be moderated by ASAM staff. Comments should be relevant to the specific post to which they refer. ASAM reserves the right to remove, or not to post, comments unrelated to the mission of the blog. Spam, flaming, personal attacks, and off-topic comments are not permitted.

Code of Conduct

This Code of Personal Conduct (Code) applies to all persons involved in activities related to the American Society of Addiction Medicine (ASAM) when they are engaged in conduct involving ASAM, including conduct:

• by and toward ASAM leadership, employees, members, contractors, exhibitors, vendors, volunteers, visitors, students, educators, speakers, attendees, and any others involved in any ASAM activities
  
  
• involving ASAM conferences, exhibitions, meetings, courses, programs, offerings, services, any other business functions, and any social or personal interactions related to these or other ASAM activities.

This Code supplements and does not diminish any other codes, policies or agreements that apply to particular types of persons involved in ASAM activities. This Code requires the highest standards of professional, respectful, ethical, inclusive, safe and lawful conduct.  Individuals must adhere to this Code in connection with all activities related to ASAM.  Companies involved in ASAM activities must assure that all individuals who work for them are made aware of and adhere to this Code in connection with ASAM activities.  The following list provides examples of behaviors that are prohibited under this Code.  The list is not exhaustive, and the general standards above apply to all conduct:

• Discriminatory, harassing or offensive conduct related to race, color, gender, national origin, ethnicity, age, sexual orientation, gender identity or expression, pregnancy, religion, disability or other characteristics protected by law.
  
  
• Sexual harassment of a physical or verbal nature, including inappropriate touching, advances, attention, jokes or comments.
  
  
• Threats or acts of violence, including verbal or physical assault (e.g., threats, annoyance, pushing, shoving or physical force whatsoever against any person, which in any way creates a disturbance that is disruptive or dangerous, or creates anxiety or apprehension in an individual), as determined by the event organizer and its representatives, in their sole discretion
  
  
• Disorderly conduct.
  
  
• Boisterous, lewd or offensive behavior or content (e.g., containing profanity, obscene gestures, or slurs -  racial, religious, gender, ethnic)
  
  
• Possessing, using or distributing illicit substances (as defined by U.S. Federal law) or impaired behavior as the result of drugs or alcohol.
  
  
• Possessing firearms, weapons or explosives on or about ASAM premises or premises of ASAM events (unless authorized security personnel).
  
  
• Fraud, dishonesty, forgery or theft of property.
  
  
• Violation of applicable federal, state or local law or policies of ASAM or venues hosting ASAM events.

Reporting

ASAM is committed to supporting a productive and safe working environment for everyone at a meeting or event. Persons experiencing or witnessing harassment – or wrongful conduct of any kind -- are encouraged to report it by one of the methods listed below and providing as many details as possible. Reports may be made anonymously, although ASAM can investigate and handle a complaint more effectively if the identities of both the alleged victim and harasser are known.

For situations with no immediate danger, contact:

(1) Jennifer Clark, jclark@asam.org

(2) Arlene Deverman, adeverman@asam.org

*If emailing, use “CODE OF CONDUCT” in subject line

Violations

An investigation will be conducted as appropriate, based upon the nature of the complaint. In most situations, the investigator will discuss the complaint details first with the individual filing the report, and may also contact the alleged offender.

ASAM will take action when appropriate to protect the safety and well-being of its employees, members, contractors, exhibitors, vendors, volunteers, visitors, students, educators, speakers, attendees, and any others involved in any ASAM activities.  Actions may include a verbal or written warning, suspension or ejection from ASAM activities, termination of the relationship with ASAM or other action appropriate to the circumstances. ASAM may also contact law enforcement authorities if it appears that laws were broken.

No Retaliation

ASAM prohibits retaliation against an individual for making a report in good faith that this Code has been violated.  It is also a violation to report an incident in bad faith. ASAM will take action against any person found to be committing a willful violation.

Any questions concerning this Code should also be directed to one of the ASAM officials identified above.

Privacy Policy

Personal Identification Information

We may collect personal identification information from Users in a variety of ways, including, but not limited to, when Users visit our site, register on the site, place an order, fill out a form, and in connection with other activities, services, features or resources we make available on our Site. Users may be asked for, as appropriate, name, email address, mailing address, phone number. Users may, however, visit our Site anonymously. We will collect personal identification information from Users only if they voluntarily submit such information to us. Users can always refuse to supply personal identification information, except that it may prevent them from engaging in certain Site related activities.

Non-personal Identification Information

We may collect non-personal identification information about Users whenever they interact with our Site. Non-personal identification information may include the browser name, the type of computer and technical information about Users means of connection to our Site, such as the operating system and the Internet service providers utilized and other similar information.

Web Browser Cookies

Our Site may use "cookies" to enhance User experience. User's web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. Users may choose to set their web browser to refuse cookies, or to alert the User when cookies are being sent. If they do so, note that some parts of the Site may not function properly.

How We Use Collected Information

ASAM may collect and use Users personal information for the following purposes:

• To run and operate our Site
  We may need your information to display content on the Site correctly.
  
  
• To improve customer service
  Information you provide helps us respond to your customer service requests and support needs more efficiently.
  
  
• To personalize user experience
  We may use information in the aggregate to understand how our Users as a group use the services and resources provided on our Site.
  
  
• To improve our Site
  We may use feedback you provide to improve our products and services.
  
  
• To process payments
  We may use the information Users provide about themselves when placing an order only to provide service to that order. We do not share this information with outside parties except to the extent necessary to provide the service.
  
  
• To send periodic emails
  We may use the email address to send User information and updates pertaining to their order. It may also be used to respond to their inquiries, questions, and/or other requests.

How We Protect Your Information

We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our Site.

Sharing Your Personal Information

We do not sell, trade, or rent Users personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates and advertisers for the purposes outlined above. We may use third party service providers to help us operate our business and the Site or administer activities on our behalf, such as sending out newsletters or surveys. We may share your information with these third parties for those limited purposes provided that you have given us your permission.

Electronic Newsletters

If User decides to opt-in to our mailing list, they will receive emails that may include company news, updates, related product or service information, etc. We may use third party service providers to help us operate our business and the Site or administer activities on our behalf, such as sending out newsletters or surveys. We may share your information with these third parties for those limited purposes provided that you have given us your permission.

Third Party Websites

Users may find advertising or other content on our Site that link to the sites and services of our partners, suppliers, advertisers, sponsors, licensors and other third parties. We do not control the content or links that appear on these sites and are not responsible for the practices employed by websites linked to or from our Site. In addition, these sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies. Browsing and interaction on any other website, including websites which have a link to our Site, is subject to that website's own terms and policies.

Advertising

Ads appearing on our site may be delivered to Users by advertising partners, who may set cookies. These cookies allow the ad server to recognize your computer each time they send you an online advertisement to compile non personal identification information about you or others who use your computer. This information allows ad networks to, among other things, deliver targeted advertisements that they believe will be of most interest to you. This privacy policy does not cover the use of cookies by any advertisers. You may learn more about opting out of major ad networks at https://websitebuilders.com/tools/advertiser-opt-out/.

Google Adsense

Some of the ads may be served by Google. Google's use of the DART cookie enables it to serve ads to Users based on their visit to our Site and other sites on the Internet. DART uses "non personally identifiable information" and does NOT track personal information about you, such as your name, email address, physical address, etc. You may opt out of the use of the DART cookie by visiting the Google ad and content network privacy policy at https://www.google.com/privacy_ads.html

Compliance with Children's Online Privacy Protection Act

Protecting the privacy of the very young is especially important. For that reason, we never collect or maintain information at our Site from those we actually know are under 13, and no part of our website is structured to attract anyone under 13.

Changes to This Privacy Policy

ASAM has the discretion to update this privacy policy at any time. When we do, we will post a notification on this page of our Site. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Your Acceptance of These Terms

By using this Site, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.

Contacting Us

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us.

Photogrpahy & Recording Waiver

When you enter an American Society of Addiction Medicine (“ASAM”) event or program, you enter an area where photography, audio, and video recording may occur. By entering the event premises/platform, you consent to interview(s), photography, audio recording, video recording and its/their release, publication, exhibition, or reproduction to be used for news, webcasts, promotional purposes, telecasts, advertising, inclusion on websites, social media, or any other purpose by ASAM and its affiliates and representatives. 

Images, photos and/or videos may be used to promote similar ASAM events in the future, highlight the event and exhibit the capabilities of ASAM. You release ASAM, its officers and employees, and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication and use of interviews, photographs, computer images, video and/or sound recordings. By entering the event premises/platform, you waive all rights you may have to any claims for payment or royalties in connection with any use, exhibition, streaming, webcasting, televising, or other publication of these materials, regardless of the purpose or sponsoring of such use, exhibiting, broadcasting, webcasting, or other publication irrespective of whether a fee for admission or sponsorship is charged. You also waive any right to inspect or approve any photo, video, or audio recording taken by ASAM or the person or entity designated to do so by ASAM. 

You have been fully informed of your consent, waiver of liability, and release before participating in the event.

Assumption of Risk, Indemnity Agreement & Waiver of Liability 

For and in consideration of the Participant being permitted to participate with the American Society of Addiction Medicine (“ASAM”) and its related activities (“Activities”), and by agreeing to this Waiver of Liability, Release, Assumption of Risk and Indemnity Agreement (“Agreement”), Participant acknowledges and agrees as follows:

Assumption of Risk

The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact and/or by contact with contaminated surfaces and objects, and even possibly in the air. However, the state of medical knowledge is evolving. People reportedly can be infected and show no symptoms and therefore spread COVID-19. Evidence has shown that COVID-19 can cause serious and potentially life-threatening illness and even death. As a result, federal, state, and local governments and federal and state health agencies recommend physical distancing, masking in indoor environments and vaccinating yourself.

Although ASAM will take appropriate measures to ensure that its activities will be conducted using recommended safety protocols, including but not limited to physical distancing and enhanced disinfecting, ASAM cannot prevent you from becoming exposed to, contracting, or spreading COVID-19 while participating in ASAM Activities. It is not possible to prevent against the presence of COVID-19. Therefore, if you choose to participate in ASAM Activities, you may be exposing yourself to and/or increasing your risk of contracting or spreading COVID-19.

By agreeing to this statement, you acknowledge you have read and understood the above warning about COVID-19. You acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that you may be exposed to or infected by COVID-19 by participating in the ASAM Activities and that such exposure or infection may result in personal injury, illness, permanent disability, and death. You understand that the risk of becoming exposed to or infected by COVID-19 by participating in Activities may result from the actions, omissions, or negligence of myself and others, including, but not limited to, ASAM employees, other participants, officers, agents, and members of the general public. The ASAM Activities are of such value to me that you accept the risk of being exposed to, contracting, and/or spreading COVID-19 in order to participate in the ASAM Activities.

Waiver of Liability/Lawsuit

You further acknowledge that there may be risks and dangers not known to you or ASAM or not reasonably foreseeable at this time. You acknowledge that there are risks and uncertainties inherent in participating, including but not limited to illness, death and/or and damage to person or property due to the negligent acts or omissions of ASAM and/or others. These risks may be caused by your negligence or the negligence or inaction of others, including the “Releasees” (defined below). You acknowledge, understand and agree that all the risks and dangers described throughout this Agreement, including those caused by your own negligence and/or others, are included within the waiver and release. You acknowledge, understand and assume the risks, if any, arising from the conditions and use of any locations for the Activities and related premises and acknowledge and understand that included within the scope of this waiver and release is any cause of action (including any cause of action based on negligence) arising from the performance, or failure to perform, maintenance, inspection, supervision or control of said areas and for the failure to warn of dangerous conditions existing at said areas. It is the purpose of this Agreement to exempt, waive and relieve Releasees from liability for personal injury, property damage, and wrongful death, including if caused by negligence, if any, of Releasees.

On behalf of yourself, your dependents, heirs, executors, administrators and assigns, you waive, release and relinquish, discharge and covenant not to sue ASAM, its officers, directors, employees, affiliates, and agents (all referred to together as ASAM) and Releasees (defined below) from any and all claims for liability, cause(s) of action, demands, damages, costs, loss of service, expenses and compensation, including known and unknown, for personal injury, illness, property damage, wrongful death or loss of any kind whatsoever suffered in connection with the Activities, arising out of participation in Activities, whenever or however they occur and for such period said Activities may continue, even if caused by the negligence (but not the gross, reckless, willful, or fraudulent conduct) of Releasees or third parties, including but not limited to in any way related to COVID-19 and whether a COVID-19 infection occurs before, during, or after participation in the Activities. You agree that if you are exposed or infected by COVID-19 during participation in Activities or any travel related thereto, then you may be found by a court of law to have waived your right to maintain a lawsuit against ASAM and the Releasees on the basis of any claim for negligence.

You further understand that ASAM does not assume any responsibility for or obligation to provide you with financial or other assistance, including but not limited to medical, health, or disability benefits or insurance. Your expressly waive any such claim for compensation or liability on the part of ASAM in the event of injury, illness, or medical expenses incurred by you.

''Releasees'' include ASAM and its officers, directors, employees, affiliates, partners, event hosts, owners and operators of the premises used to conduct any event and each of them, their officers, directors, agents and employees.

You acknowledge that you have not relied upon any representations of ASAM and understand these waivers and releases are necessary to allow ASAM to offer Activities to you. You have had sufficient opportunity to read this entire document, you have read and understood it, and you agree to be bound by its terms. You understand you have given up substantial rights by signing it, and have signed it freely and voluntarily without any inducement, assurance, or guarantee being made to me and intend my signature to be complete and unconditional release of all liability to the greatest extent allowed by law.