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Exhibit Opportunities
The 2022 AATOD Conference will attract over 1,800 physicians, social workers, nurses, counselors, program administrators, executive directors, and other treatment providers from many countries. The registrants are decision-makers with purchasing power for their treatment centers and are looking for new products, services, and information to improve their patient treatment. Click to view for a listing of past exhibitors and supporters.
Opportunities that have drawn exhibitors back year after year:
- Network and meet the decision-makers with buying power
- Influence contacts to win new business
- Increase annual sales with new contacts and sustain relationships with current contacts
- Showcase new products, services, and information
EXHIBIT BOOTHBooth includes:
- One (1) conference registration
- Five (5) exhibit hall only badges per exhibitor
- Standard drapery and One (1) Identification sign
- Online profile on the conference website and in the conference app with exhibitor name, description, website, and social media links
- Collateral uploads of website links, PDFs of products, white papers, research, etc.
- The alphabetical listing in the digital program, conference website and conference app
- Up to three (3) selectable industry category types that are searchable by attendees on the conference website and app
- Exhibit hall floorplan scroll over listing on the conference website and conference app
EXHIBITOR RATES (based on 10'x10' booth)
- $2,750 Technical/Corporate Rate corner booth
- $2,500 Technical/Corporate Rate inline booth
- $1,500 Non-Profit Rate
NOTE: Application and signed contract with full payment should be received by Friday, September 30, 2022, in order to be listed within the Conference Program. If you cannot make this deadline, AATOD will also be printing an addendum that will be handed out with the final programs onsite at the conference.
Exhibit booths will be assigned based on priority points until April 15, 2022. After the initial round of booth assignments, booths will be assigned on a first-come, first-served basis.
How to Earn Points
- 1 priority point for each year exhibited
- 1 priority point for every $2,000 in sponsorship
Priority for space assignment will be based upon the number of years a company has been exhibiting. In the case of an equal number of points, priority will be determined by the date of receipt of application with payment.
Initial booth assignments will take place after the early bird deadline:
April 15, 2022. Space will NOT be assigned until a 50% deposit is paid.
Spaces in the exhibit hall will be assigned on priority points until
April 15, 2022. After the initial round of booth assignments, booths will be assigned on a first-come, first-served basis using the receipt date of a fully paid application. Reserve your exhibit booth today to ensure a prime location in the exhibit hall.
Exhibitors must meet the requirements outlined in AATOD's Exhibitor Terms & Conditions. Please read carefully and each organization must sign the Exhibit Application & Contract for Exhibit Space acknowledging their agreement.
To become an exhibitor today, download the Exhibit Application & Contract for Exhibit Space and return your completed application to show management at exhibits@aatod.org.
EXHIBITOR REGISTRATIONEach company is entitled to one (1) Full Conference registration, good for the entire conference. Each company is also entitled to five (5) badges for booth personnel over and above the one complimentary conference badge. These five (5) badges allow entrance to the exhibit area only and do not allow admission to other parts of the Conference program. Assignment of staff badges and registrations will be a task in the online portal.
INSTALLATION OF EXHIBITS
| Sunday, October 30, 2022 |
After 3:00 PM (By appointment only) |
| Monday, October 31, 2022 |
8:00 AM – 4:00 PM |
Exhibits must be completely set up by 4:00 PM. on Monday, October 31, 2022. Any exhibit not unpacked by this time will be placed in storage and will be returned after exhibits close on Sunday evening, OR, the exhibit may be ordered set-up by Exhibit Management with the cost being charged to the exhibitor.
Crate Storage
Empty crates, boxes, and cartons must be removed from the exhibit space by 3:00 p.m. on Monday, October 31, 2022. “Empty” stickers, which must be placed on all items going into storage, will be provided. DO NOT place anything of value in storage. Containers or skids with no such stickers will be considered refuse and be disposed of. Crates, boxes, and cartons may not be stored behind booth backgrounds.
EXHIBIT HOURS
|
Monday, October 31, 2022
|
5:00 PM – 6:30 PM |
| Tuesday, November 1, 2022 |
7:30 AM– 8:30 AM and 10:15 AM – 4:00 PM* |
| Wednesday, November 2, 2022 |
7:30 AM - 12:30 PM** |
*Exhibitor Networking event is an extended afternoon break from 3:00 to 4:00 PM**Exhibitor Networking event is an extended morning break from 10:45 AM to 12:00 PM. As a courtesy to registrations and your fellow exhibitors, please open your booth on time each morning and staff it during exhibit hours until the scheduled closing.
DISMANTLING OF EXHIBITS
| Wednesday, November 2, 2022 |
1:00 - 6:00 PM |
No packing of equipment, the dismantling of booths, or removal of literature will be permitted until the official closing time of 12:30 PM, Wednesday, November 2, 2022.
Please note: All booths must be packed and removed from the exhibit area by 6:00 PM. To avoid any damage to your equipment, please remain in your exhibit space until crates are delivered to your booth. Security is provided as a deterrent. Exhibit Management and its agents are not responsible for any loss or damage to exhibits, personal belongings, etc.
FURNITURE-CARPETING-LABOR-RENTAL DISPLAYSRental order forms will be provided in the service kits and sent to each exhibiting company. Exhibitors are responsible for all furniture, wastebaskets, etc. The exhibit hall is carpeted. The services provided by the Official General Contractor will include receiving shipments to their warehouse, delivery to your booth, removal, storage, and return of empty crates and containers, removal or packed shipments, and re-loading same on outgoing carriers from the hotel or warehouse dock. Additional shipping information will be included in the service kit.
BOOTH CLEANINGArrangements for nightly cleaning will be the responsibility of each exhibitor. Cleaning forms will be provided. Any exhibitor that has not ordered cleaning for the opening day will have their booth cleaned to present an attractive appearance. The cost shall be charged to the exhibitor.
DISTRIBUTION OF GIVEAWAYSReaffirming the belief that the distribution of giveaways detracts from the professional nature of the conference, the American Association for the Treatment of Opioid Dependence has resolved that only items deemed useful and in the professional interests of the registrants may be distributed. All items to be distributed must receive approval from the Exhibit Manager.
AATOD GENERAL GUIDELINESAATOD may defer or reject any application for any lawful reason in its sole discretion. By submitting the online application, your organization agrees to comply with all applicable federal and state laws and regulations, including but not limited to laws, regulations, and policies administered by the Federal Food & Drug Administration and the Substance Abuse and Mental Health Administration. All matters and questions not covered by these regulations are subject to resolution at the discretion of AATOD. These regulations may be amended at any time by AATOD, and all amendments shall be equally binding on all parties upon publication.
CANCELLATION, WITHDRAWAL, OR REDUCTIONS IN SPACECancellation or reductions in space and refund is subject to the following conditions: Exhibitors shall give written notice of cancellation. If written notice is received more than 90 days prior to the show opening, total money less a 50% cancellation fee will be refunded to the Exhibitor; no refunds will be allowed for any cancellation less than 90 days prior to the opening of the Show and SHOW MANAGEMENT reserves the right to re-sell space.
EVENT CANCELLATION
If for any reason the organizers decide to make material changes to this event (e.g. venue or format of meeting) or if the event needs to be re-scheduled, AATOD is not responsible for travel expenses or other costs, damages, or expenses incurred by registrants.
DEPOSIT/PAYMENTA deposit of 50% of the total booth price or sponsorship for each request is due at the time of application. The final balance of exhibit rental and sponsorship options is due by
July 1, 2022. All applications submitted after the deadline are due with payment in full.
ATTENDEE LIST SCAM WARNINGUnfortunately, emails are circulating that offer to sell attendee lists for AATOD's conference. These emails are sent by scammers who are not affiliated or endorsed by AATOD.
Note: AATOD does not sell its exhibitor or attendee lists and no third party is authorized to distribute or sell any lists related to our events. Statements claiming to offer our attendee lists are fraudulent. If you receive emails that propose to sell AATOD conference attendee lists, do not engage with the sender and delete the message.SPONSORSHIP
Increase your visibility with our sponsorship opportunities. Visit the
Support & Sponsorships page to find out more!
EXHIBIT QUESTIONS
Talley Management Group, Inc.
Phone: (856) 423-3091 option 3
E-Mail: exhibits@aatod.org
Website: www. aatodconference.com
